CertVault gives oilfield supply companies, pipe distributors, and drilling contractors their own branded web portal to manage Material Test Reports — instead of spreadsheets and email chains. We build it, brand it, and put it on your own domain.
Request a demo → or view the live demo →Branded with your logo · Your own domain · You're the admin · Live within 24 hours
| Material | Heat No. | Grade | Status |
|---|---|---|---|
| 2" CS Pipe | HT-48821A | ASTM A106 | Approved |
| Flange 150# | HT-99032 | ASTM A105 | Approved |
| Elbow 90° | HT-77210B | ASTM A234 | Pending |
Every oilfield supply company, pipe distributor, and drilling contractor has to track Material Test Reports. Almost none of them have a system built for it.
Mill certs arrive by email and get filed in folders — if they get filed at all. Finding a specific heat number means searching through hundreds of attachments.
Tracking in Excel works until someone overwrites a formula, renames a column, or the file gets too large. Nothing is linked to the actual cert documents.
When a cert hasn't arrived, you're calling suppliers, leaving voicemails, following up by email — with no record of who said what or when.
When a client or auditor needs all MTRs for a job, pulling everything together from email, shared drives, and paper binders can take days of digging.
CertVault organizes MTRs the way your team already thinks — by job and requisition number — with documents attached and statuses tracked at every level.
Your logo, your colours, your company name on every screen. Your portal goes live at a URL like yourco.certvault.ca within 24 hours of sign-up.
Add staff, clients, or admins by email. Each person gets the right level of access — view-only for clients, upload rights for staff, full control for admins.
Add records by job and requisition number. Fill in heat number, material, grade, cert type, and status. Attach the PDF mill cert directly to the record.
Every MTR is searchable and organized. Click to view the cert in-browser, print it, or download it. What used to take days takes seconds.
Built specifically for oilfield and industrial supply — not adapted from a generic document management system.
MTRs are organized exactly how your team works — by company, job number, and requisition. Expand any job to see every cert in one place.
View and print mill certs right in the browser. No downloading files, no emailing attachments back and forth, no switching between apps.
Flag any cert that hasn't arrived. An internal message thread lets your team track every follow-up — who chased it, when, and what was said.
Every MTR is marked Approved, Pending Review, or Archived. Job-level status rolls up automatically so problem areas are visible instantly.
Nobody gets in without an invitation. Assign Staff, Client, or Admin roles with upload permissions controlled per user. Your data stays private.
Get notified when records are added or certs are flagged as missing. Stay on top of every job without checking the portal manually.
CertVault is fully white-labeled — your logo, your colours, your URL on every screen. Your clients see your brand. We handle all the setup and keep it running.
Each client has their own private portal and isolated database. No client ever sees another's data.
Your logo and colours are applied to every screen. Your clients see your brand — not ours — from the login page to the last record.
We set your cert tracker up on a domain of your own — like mtr.yourcompany.com — with SSL and DNS handled for you. No subdomain to share.
Once it's live it's yours. You become the admin with full control: invite your team, manage roles, and run every job and record yourself. No dependency on us to make changes.
Each portal has its own private database. There's no shared storage — your clients' data is completely separated from everyone else's.
Send us your logo and we take care of the rest. Most clients are up and running the next business day — no IT department required.
Pick a tier based on how many client companies you keep mill certs for. Every tier includes the full platform — no per-user fees, no per-document fees. A one-time setup fee covers branding, deployment, and onboarding.
Send your email and we'll send you a live demo link — a real branded portal you can click through. We'll follow up within one business day.
No sales calls unless you want one. No spam. Just the demo.